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THE CLUB PERMIT SCHEME
Updated April 2017

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  • The Club 'Red Plate' Permit Scheme.

    Only Club financial members can apply for a 90 day permit or a 45 day permit (another 45 day permit may be purchased later on). The vehicle can be used any time for any purpose, only restricted to 45 or 90 days a year.

    A logbook is used to record the use of the vehicle and a windscreen label identifies current permit vehicles.

    VicRoads can suspend or cancel a permit if the permit holder does not comply with the permit conditions or engages in conduct which threatens public safety or undermines the integrity of the permit scheme.

    The Austin 7 Club has signed an Agreement with VicRoads covering their obligations including notifying VicRoads if they become aware of, or reasonably suspect, a pattern of incorrect use of a log book by one of its members.

    The Club has formally appointed the Membership Officer, currently Geoff Taylor as the Club Permit Officer, with Rob Humphreys as his Deputy.

    'Slim Line' club permit number plates are available.

    A permit holder must remain a financial member of the Club, and the Permit Officer must notify VicRoads if financial membership ceases, although there is provision to join a new club within 14 days and provide notice to VicRoads.

    If a vehicle is sold or taken off the road, it is the owners responsibility to notify VicRoads, ensure the Log book is destroyed and the Plates returned to them if requested. To maintain the Club records it is necessary for the owner to also advise the Club Permit Officer that the vehicle has been sold.

    The Club will maintain a Register of club permit vehicles operated by members, which will include photos of each vehicle and must be updated with any change of body or major mechanical component. If requested by VicRoads, the Club will provide a current copy of the Register or cross-check the Register against records provided by VicRoads and notify VicRoads of any discrepancies.

    If the Club Permit Officer determines that any members club permit vehicle may not be safe for use on a highway, the Club must notify that member of the suspected safety issue(s) and require that any such issues be rectified within 14 days.

    The Club Permit Officer is obliged to advise VicRoads if he becomes aware of incorrect use of a club permit log book by a Club member or that a vehicle operated by a member under a club permit is being used contrary to the Scheme or that a member has ceased to be financial. If the vehicle operated by a member under a club permit has been sold or otherwise disposed of then it is the owners responsibility to advise VicRoads and destroy the club permit log book/club permit following disposal. The owner must then remove the permit number plates and return them to VicRoads.

    If the Club Permit Officer becomes aware, the Club must advise VicRoads that a vehicle operated by a member under a club permit has been disposed of with the intention of undermining the Scheme (that is, the vehicle has been "sold" to a friend or relative so that another club permit log book can be obtained, but the vehicle continues to be driven by the previous owner).

    The Club Permit Officer is charged with providing written verification that the applicant is a financial member and to process an initial application for a club permit by a member, he must confirm that the vehicle in the application is an 'eligible vehicle safe for use on a highway and complies with any VicRoads relevant safety standards' which requires him to sight a current Certificate of Roadworthiness for the vehicle. This requirement does not apply to renewals.

    FOLLOWING A REVIEW IN January 2015-

    The Club Permit Officers will require the following with all NEW Club Permit Scheme applications

     

    MUST be on the Revised Club Permit Application Form

     

    MUST be accompanied by a Vehicle Eligibility and Standards Declaration for Club Permit Vehicles Form

     

    MUST be accompanied by a current Certificate of Roadworthiness (within 30 days of the Declaration Date)

     

    Dated photographs of the vehicle front, driver's side, back, driving positions (side on with driver's door open), and where possible - Chassis number, engine number, car number and a photo of ALL modifications.

     

    An application for a "modified" Austin 7 MUST be accompanied by a VASS approval certificate

     

    An application for a "modified" Austin 7 motorcycle MUST be shown to meet the Standards applying to Motorcycle & Mopeds VSI 4

    Click below for full details of the VicRoads scheme including access to the appropriate forms -

    https://www.vicroads.vic.gov.au/registration/limited-use-permits/club-permit-scheme

    'The Association of Motoring Clubs' http://www.aomc.asn.au/ has issued a Club Permit Scheme Handbook which is available from Club Spares. The Committee has issued a supplement highlighting the Club permit reqirements.

    Note- Owners should check the expiry date of their current Permit to confirm when renewal is due. Apparently due to difficulties at VicRoads, some Permit Holders have not received renewal notices on time. If not received 2 weeks before expiry, call VicRoads. When the renewal is received check that all the information recorded is correct. VicRoads also experience delays in processing postal Permit Scheme renewals, caused by reduced staffing levels. It is suggested that where possibe renewals should be carried out at VicRoads branches rather than posting to VicRoads headquarters. All renewals require checking by VicRoads to confirm that the application is signed by the approved Club Permit Officer. 

    Note- Given the new responsibility for compliance with eligibility, the Committee has decided that it will not authorise CPS applications for MODIFIED vehicles, other than Austin 7s and their derivatives, since the Club Permit Officers would not have sufficient experience to judge eligibility, and are now required to attest to eligibility. 

    To this end the Club Permit Officer will request a statement from any applicant for new CPS vehicles that are NOT Austin 7s, to state that the vehicle is not modified outside the Regulations, or the VSI 8 or the VSI 33, whichever are applicable, and that any vehicle manufactured after 30 June 1975 meets the ADRs.